The Merry Men Limited Privacy Notice & Policy Statement

Our contact details:

The Merry Men Limited,
The Office,
Gothic House,
Barker Street,
Nottingham,
NG1 1JU

Freephone: 0800 077 8891

Company Director and main point of contact: Mr Jason Cooke

What type of information do we have?

The Merry Men collects information on the businesses it serves and the name of the main point of contact for them within that business. This information includes the telephone number, postal and email address. It does not hold any personal financial information of employees within any business but does keep a financial record of the amount invoiced and issued to that business.

How do we get the information and why do we have it?

Most of the personal information we process is provided to us directly by you.

Information is gathered for the purpose of issuing invoices for window cleaning services carried out. This information is stored as part of the legal requirement with HMRC for tax purposes for a period of seven years.

The Merry Men Limited may also research information indirectly from commercial company websites and directories that could be prospective clients in the future. Information gained from this will only be used for making initial contact with new businesses with a record taken if information can be sent to them, engagement and if future work was taken on.

How do we store your information?

Invoices are kept secure and filed accordingly. Key Information from invoices is also stored on a central secure electronic file.

What do we do with the information we have?

Any information retained is used for analysing the performance of The Merry Men Limited with the frequency in which different businesses are visited, type of commercial building, their location, frequency and income generated by them. These are all stored on a lawful basis to help in the identification of where the business is performing well and identify future gaps where it can further enhance and grow its business successfully in the future.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

Your consent.
We have a contractual obligation.
We have a legal obligation.
We have a legitimate interest.

If any person objects to having their name recorded, they have the right to notify The Merry Men Limited to withdraw their consent.

No information gathered by The Merry Men Limited is shared with any other person or business.

Your data protection rights

Under the data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
Your right to data potability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us at:

The Merry Men Limited,
The Office,
Gothic House,
Barker Street,
Nottingham, NG1 1JU

if you wish to make a request.

How to complain

You can also complain to the ICO if you are unhappy with how we have used your data. The ICO’s address:

Information Commissioner’s Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire, SK9 5AF.

Helpline number: 0303 123 113

Date of publication: January 2019